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RayMedi Solution Guide
1 of 8
About Your
Business
Current
IT Infrastructure
Business Process
Overview
IT Infrastructure
Plan
Deployment
Architecture
Solution
Delivery
Maintenance &
Support
Contact
Details
About Your Business
*
Nature of Business
-Select-
Retail
Cash and Carry Wholesale
Redistribution
Retail and Distribution
Others
Explain the nature of your business
How do you categorize your business?
-Select-
General Merchandising
Exclusive Brand Stores
Multi-brand Store
Single Brand and non-competing
Complimentary product Store
Others
Explain your business
*
Business segment
-Select-
Auto Parts
Ayurvedic Medicine
Bakery Or Sweet Shop
Beauty Parlour Hair Salon
Book Shop
Cell Phone Or Accessories
Computer Hardware
Departmental Stores
Electrical
Electronics
Fancy Store
Fertlizer
Food or Restaurant
Foot Wear
Fruits And Vegetables Shop
Furniture
General Trader
Glass And Crockeries
Greeting Cards
Hardware
Hyper Mart
Ice Cream Parlour
Luggage and Bag Shops
Musical Shop
Opticals
Pharmacy
Photo Shop
Readymade Garment
Sanitary Ware
Sports
Stationery Shop
Super Market
Surgicals
Textile
Toy Shops
Tyres
Wine Shop
Other
Explain your Segment
How old is your business ?
-Select-
0 to 1 year
1 to 5 years
5 and more years
*
Number of business locations
-Select-
1
2 to 5
6 to 10
11 and above
Average number of sales invoices per day
-Select-
Less than 100
100 to 250
251 to 500
501 and above
Maximum invoices per hour
-Select-
Less than 10
11 to 25
26 to 100
100 and above
Average number of sales invoices per day in the smallest store
-Select-
Less than 100
100 to 250
251 to 500
501 and above
Average number of sales invoices per day in the busiest store
-Select-
Less than 100
100 to 250
251 to 500
501 and above
Average number of sales invoices per day across all stores
-Select-
Less than 100
100 to 250
251 to 500
501 and above
Maximum number of sales invoices per hour in the smallest store
-Select-
Less than 10
11 to 25
26 to 100
100 and above
Maximum number of sales invoices per hour in the busiest store
-Select-
Less than 10
11 to 25
26 to 100
100 and above
Maximum number of sales invoices per hour across all stores
-Select-
Less than 10
11 to 25
26 to 100
100 and above
*
Do you follow a uniform policy across every location of your business ?
Yes
No
*
What are the business arrangements in the multi-location business ?
Company Owned, Company Operated
Company Owned, Franchise Operated
Franchise Owned, Company Operated
Franchise Owned, Franchise Operated
*
Do all your locations operate in the same store format ?
Yes
No
RayMedi Solution Guide
2 of 8
About Your
Business
Current
IT Infrastructure
Business Process
Overview
IT Infrastructure
Plan
Deployment
Architecture
Solution
Delivery
Maintenance &
Support
Contact
Details
Current IT Infrastructure
Automation Status
*
Are you currently using any software to manage your business ?
-Select-
Not using Software
COBOL
Foxpro
Visual Foxpro
VB
VB.Net
Others
*
Specify if others
Current Solution Details
What is the database being used ?
-Select-
DBF
MS Access
MS SQL
MyQL
DB2
Sybase
Others
Specify if others
Current software vendor(s)
What is the scope of current software ?
Sales Billing
Accounting
Inventory Management
Warranty & Repair Service Management
Repacking
Processing / Production and Selling
Third-party processing and selling
Others
Specify scope of current software (if others)
How many computers do you use now ?
-Select-
1
2 to 10
11 to 25
26 and above
POS Accessories Used
What are the POS accessories you are using ?
Not using any POS accessories
Barcode Printer
Barcode Scanner
Cash Drawer
Pole Display
Weighing Scale
Weighing scale with barcode label printer
Others
Specify POS accessories (if others)
What printer do you use ?
40 column Receipt Printer
80 column dot matrix printer
132 column dot matrix printer
Laser printer
Inkjet printer
Others
Specify if others
Advanced Application Used
What PDT / PDA / MOBILE applications are you using ?
Not using PDA/PDT/Mobile
Stock Taking
KOT
Queue Bust
Stock Picking
Goods Inward
Field Order Taking
VAN Sales
Others
Specify if others
Are you sending SMS / Email to customers, suppliers and staff regularly as part of business management ?
Yes
No
RayMedi Solution Guide
3 of 8
About Your
Business
Current
IT Infrastructure
Business Process
Overview
IT Infrastructure
Plan
Deployment
Architecture
Solution
Delivery
Maintenance &
Support
Contact
Details
Business Process
Sales & Delivery
*
What are your sales channel ?
Walk-in customer
Telephone sales order
Kiosk self order
SMS order
Mobile Application (Kot,Sales order)
E-mail order
Online e-commerce portal order
Postal mail order
Quotation/Estimate to order
Others
*
Specify Sales Channel (if others)
*
How do you service your walk-in customers ?
Self Service
Counter Sale where billing is done and then stock picked and delivered
Counter Sale where stock picked and then billing done
*
Do you have home delivery management ?
Yes
No
Inventory Management
*
In each store location, do you have multiple stocking points and would like to track stock in each stocking point ?
Yes
No
*
Do you have vendor managed inventory ?
Yes
No
*
Do you have vendor managed consignment sale ?
Yes
No
*
Does each one of your location operate with a different VAT TIN number or do they have same VAT TIN number ?
-Select-
All locations have same TIN
Some locations have same TIN and others have many different TIN
All locations have different TIN
Purchase Management
*
In your multi-location business, how are the purchasing done ?
-Select-
100% Central Purchase
Central Purchase and Local Purchase
100% Local Purchase
*
Do you have a warehouse as part of your multi-location business ?
Yes
No
*
How many warehouse(s) do you have ?
-Select-
One
Two
Three
Four
Five and above
*
What are the purchase order locations ?
Head Office
Warehouse
Retail
*
Where are the goods received from suppliers ?
Retail
Warehouse
RayMedi Solution Guide
4 of 8
About Your
Business
Current
IT Infrastructure
Business Process
Overview
IT Infrastructure
Plan
Deployment
Architecture
Solution
Delivery
Maintenance &
Support
Contact
Details
IT Infrastructure Plan
POS Accessories Planned
*
What POS accessories are you planning to use ?
Not using any POS accessories
Barcode Printer
Barcode Scanner
Cash Drawer
Pole Display
Weighing Scale
Weighing scale with barcode label printer
Others
*
Specify POS accessories (if others)
*
What printer are you planning to use ?
40 column Receipt Printer
80 column dot matrix printer
132 column dot matrix printer
Laser printer
Inkjet printer
Others
*
Specify Printer(s)
Advanced Application
*
Would you like to look at reports when you are away from your business through browser using internet ?
Yes
No
*
What PDT / PDA / MOBILE applications are you planning to use ?
Not using PDA/PDT/Mobile
Stock Taking
KOT
Queue Bust
Stock Picking
Goods Inward
Field Order Taking
VAN Sales
Others
*
Specify PDT/PDA application (if others)
*
Are you planning to send SMS to customers, suppliers and staff regularly as part of business management ?
Yes
No
Client Technology Assessment
*
Normally in your deployment you will have one server and several clients connected in a network which will be actually used for billing. These clients can be of any one of the following. Choose which will suit to your business type
Desktop PC as client
WebPOS client
Touchscreen Client
Thin Client
Server & Sizing
*
How many users will be using the system at Store Level ?
-Select-
1
2 to 5
6 to 25
25 and above
*
How many users will be using the system at HO Level ?
-Select-
1
2 to 5
6 to 25
25 and above
Security Assessment
How concerned are you about unauthorized and misuse of system contributing to inventory shrinkage & POS fraud leading to erosion of profit ?
-Select-
It is not a concern, I trust my people
Security is one of our top 3 concerns
Security is our biggest concern
Do you want to prevent users from doing unauthorized operations on the systems (OR) inadvertently creating problems by deleting / modifying configuration in the deployed systems ?
Yes
No
Do you want to define the roles and responsibility for everyone clearly based on a well defined activity responsibility matrix. This will lead to clearly defined access control policies and authorization and an audit log of operations ?
Yes
No
RayMedi Solution Guide
5 of 8
About Your
Business
Current
IT Infrastructure
Business Process
Overview
IT Infrastructure
Plan
Deployment
Architecture
Solution
Delivery
Maintenance &
Support
Contact
Details
Deployment Architecture
*
Do you purchase all your goods in one location and transfer/invoice and send them to other locations ?
Yes
No
*
Except one location, do all other locations only do sales and cashing up ?
Yes
No
*
Except one location, do all other location have only one system as billing counter ?
Yes
No
*
Except one location, do all other locations operate in the self service (OR) counter sale where goods are picked first and then billed method of operation
Yes
No
*
Are you managing each location of your business as independent business ?
Yes
No
Do you want the data backup of every location to be available in a central server and synchronized at period intervals / on day end ?
Yes
No
*
Do you want all locations to have the same code for the items / SKU and add/modify/delete the item/category master centrally and send them to the different locations ?
Yes
No
*
Do you need to look at consolidated sales, purchase and inventory items ?
Yes
No
*
Are you planning to manage the price and promotions centrally ?
Yes
No
*
What are all the transactions between the different locations ?
Indent / Stock Transfer
PO / Invoice
Data Synchronization with HO
RayMedi Solution Guide
6 of 8
About Your
Business
Current
IT Infrastructure
Business Process
Overview
IT Infrastructure
Plan
Deployment
Architecture
Solution
Delivery
Maintenance &
Support
Contact
Details
Solution Delivery
Would you like to have 100% transaction and business process automation as a goal (OR) go for automation of transactions and business processes that are offered out-of-the-box in GoFrugal products
-Select-
100% Transaction & Business Process Automation
Automate what is available out-of-the-box in RayMedi
Do you want to review the categorization of your inventory to classify inventory as per your operational and business management needs and also to implement optimal inventory management strategy to achieve improved inventory turnover, lower inventory investment, increased service levels leading to higher customer satisfaction and higher return on investment ?
Yes
No
*
Do you have IT / system administration staff ?
Yes
No
*
End user Training Methodology
Train the owner
Train the Manager
Train IT Staffs
Train Functional owners
Train all end users
*
Solution Rollout across all stores
-Select-
By GoFrugal Implementation Service
By Customer IT Staff
Do you have specific format for every document that is printed from the system ?
-Select-
I can use RayMedi default format
Please design my format in plain paper stationery
Please design for my pre-printed stationery
What are the Transaction Documents to be printed from system ?
Sales
Sales Bill
Delivery Note
Kitchen Order Ticket (KOT)
Delivery Note Return
Sales Order
Sales Quotation
Sales Proforma
Sales Return
Dispatch
Stock Transfer
Transfer Out
CashHandOver / Till Management
Packing Slip
Purchase
Purchase Invoice
Print Diff for purchase
Purchase Order
Reorder
Receipt Note
Purchase Return
Parcel Entry
Expiry Return
Transfer In
Inventory
Material Issue
Physical Inventory
Service
Job card
Barcode
Barcode Printing
Accounts
Journals
Bill wise Receipts
Bill wise Payments
Expenses Voucher
Receipt Voucher
Credit Note
Debit Note
Cheque
Other Documents
Others
Specify Transaction documents (if others)
Do you have preferred customer / preferred supplier relationship between the different locations of the business ?
Yes
No
RayMedi Solution Guide
7 of 8
About Your
Business
Current
IT Infrastructure
Business Process
Overview
IT Infrastructure
Plan
Deployment
Architecture
Solution
Delivery
Maintenance &
Support
Contact
Details
Maintenance and Support
Are you planning to handle the L1/L2 issues by your EDP / IT team members ?
Yes
No
*
Internet Connection Status
-Select-
Already Available
Planning to have Internet
Internet connection not Available
Not planning internet connection
*
Do you want GoFrugal representative to contact you ?
Yes
No
RayMedi Solution Guide
8 of 8
About Your
Business
Current
IT Infrastructure
Business Process
Overview
IT Infrastructure
Plan
Deployment
Architecture
Solution
Delivery
Maintenance &
Support
Contact
Details
Contact Details
Your Name, Role and Responsibility
Name
Role/Designation
Responsibility
-Select-
Store Operations
Purchase/Merchandising
Finance and Accounts
Publicity/Promotions
EDP / IT Manager
Others
Responsibility (if Others)
What is your experience in this business ?
-Select-
Fresh [0 to 1 year]
1 to 5 years
5 and more years
Name and Contact Details
*
Business Name
*
Email address
*
Mobile Phone Number
Free tools
Retail Business Planner
Retail Health Meter
White Paper
Evaluation Check List
Implementation Scenarios
Solution Delivery
Process at a Glance
Installation-Implementation
Downloads & Demo
Free Downloads
Demo
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